近来很多员工都感到精疲力竭,其中一个原因就是会议。新冠疫情之前白领们就被会议困住,现在这么多人在远程工作,情况就更糟了。
初创公司Reclaim.ai的一份报告显示,美国职场人士在今年10月每周开会达21.5小时,超过了每周标准工作时间40小时的一半。相比之下,2020年2月每周开会14.2小时。Reclaim.ai推出了一款日历插件,帮助人们安排日程。(Protocol也报道了这项研究。)
会议同时导致工作时间延长,根据Reclaim的数据,虽然通勤的人越来越少,但工作时间从7.5小时增加到了8.9小时。报告发现,这些会议主要通过Zoom、微软(Microsoft)的Teams或谷歌(Google)的Meet远程进行。
“工作时间延长了,不是因为人们的生活更随性了,情况并非如此。”Reclaim的联合创始人亨利·夏皮罗说,“几乎所有的增长都是由于会议的增加。”
34岁的扎克·帕德斯称,今年早些时候他从一家咨询公司离职了,部分原因是过于紧张的会议文化。他说:“新冠疫情带来了麻烦,我喜欢在家工作,居家和办公室混合也可以,但我觉得人们都疯了。”
一天中他的大部分时间都在开会,通过Zoom进行,很多会议都是在最后一刻才加进他的日程里。他说:“如果六点半起床,发现日程表上有20个会议,就实在很难坚持下去。”从早上9点到下午3点,帕德斯一直在开会,他说自己已经“晕头转向”。
“会议占了太多的时间,无法完成重要的工作。”现任Nations Lending公司营销副总裁的帕德斯表示。
你可以将会议增加的部分原因归咎于所谓的一对一会议,即两个人之间的交谈(比如你和你的老板)。Reclaim发现,职场人士平均每周约有6次一对一会议。根据报告,超过85%的一对一会议都是远程进行的。
对很多人来说,一对一会议取代了此前的办公室交流。
我记得从前我坐在编辑对面,如果有问题我就会提出来,直接交流。有时我会敲开主管办公室的门,走进去交谈。Reclaim把这叫作“有机”会议。
如今,这个过程变得更加复杂。一对一会议和团队会议把日程表塞得满满当当,还有分组会议和跨团队会议。此外也有公司在Zoom、Teams或Meet上组织的新社交聚会,可能很有趣,但也很像又一场会议。
Reclaim报告分析汇总了15000名匿名用户的数据,并对收到的文本和数据进行了分析,比如有多少人参加了会议,参与者是否共享一个域名(即是否参加了同一个内部会议)。
会议超负荷这件事情里最大的痛点在于:我们需要开会。我和一些经理谈过,他们甚至承认自己喜欢开会。
“我利用会议收集问题、解决问题或做出决定。”希拉里·弗雷说。现在她在《赫芬顿邮报》(HuffPost)管理着140多名员工,包括我。
《纽约时报》(New York Times)的编辑部主任法拉·米勒认为,合作非常重要。她认为最好的会议是这样的:你和同事有共同的目标,聚在一起解决问题。会议也是一种有效的沟通方式,不必通过没完没了的闲聊或电子邮件逐个传递信息。
还有这一点,米勒发信息告诉我:“我是一个外向的人,喜欢和人们约好时间交流。”
我也一样,虽然承认这一点让我感到痛苦。
好吧,那应该怎么办呢?Reclaim建议在工作场所设立“合作时间”,鼓励员工在一个固定的时段安排会议,这样就不会占用一整天时间。经理们也可以设立“会见时间”,留出时段进行交流。
你还能够在日程表上划出深度工作时间,这样同事就不会打断你。我已经习惯把会议连续安排在一起,我发现从一种工作模式切换到另一种工作模式会导致低效。经理也开始鼓励我们,出门的时候边走边进行电话会议,不必守在Zoom前面。这样也有帮助。
有完美解决方案吗?没有。我们中的许多人还抱怨开会吗?是的。毕竟我们谈的是工作。(财富中文网)
译者:葛云
近来很多员工都感到精疲力竭,其中一个原因就是会议。新冠疫情之前白领们就被会议困住,现在这么多人在远程工作,情况就更糟了。
初创公司Reclaim.ai的一份报告显示,美国职场人士在今年10月每周开会达21.5小时,超过了每周标准工作时间40小时的一半。相比之下,2020年2月每周开会14.2小时。Reclaim.ai推出了一款日历插件,帮助人们安排日程。(Protocol也报道了这项研究。)
会议同时导致工作时间延长,根据Reclaim的数据,虽然通勤的人越来越少,但工作时间从7.5小时增加到了8.9小时。报告发现,这些会议主要通过Zoom、微软(Microsoft)的Teams或谷歌(Google)的Meet远程进行。
“工作时间延长了,不是因为人们的生活更随性了,情况并非如此。”Reclaim的联合创始人亨利·夏皮罗说,“几乎所有的增长都是由于会议的增加。”
34岁的扎克·帕德斯称,今年早些时候他从一家咨询公司离职了,部分原因是过于紧张的会议文化。他说:“新冠疫情带来了麻烦,我喜欢在家工作,居家和办公室混合也可以,但我觉得人们都疯了。”
一天中他的大部分时间都在开会,通过Zoom进行,很多会议都是在最后一刻才加进他的日程里。他说:“如果六点半起床,发现日程表上有20个会议,就实在很难坚持下去。”从早上9点到下午3点,帕德斯一直在开会,他说自己已经“晕头转向”。
“会议占了太多的时间,无法完成重要的工作。”现任Nations Lending公司营销副总裁的帕德斯表示。
你可以将会议增加的部分原因归咎于所谓的一对一会议,即两个人之间的交谈(比如你和你的老板)。Reclaim发现,职场人士平均每周约有6次一对一会议。根据报告,超过85%的一对一会议都是远程进行的。
对很多人来说,一对一会议取代了此前的办公室交流。
我记得从前我坐在编辑对面,如果有问题我就会提出来,直接交流。有时我会敲开主管办公室的门,走进去交谈。Reclaim把这叫作“有机”会议。
如今,这个过程变得更加复杂。一对一会议和团队会议把日程表塞得满满当当,还有分组会议和跨团队会议。此外也有公司在Zoom、Teams或Meet上组织的新社交聚会,可能很有趣,但也很像又一场会议。
Reclaim报告分析汇总了15000名匿名用户的数据,并对收到的文本和数据进行了分析,比如有多少人参加了会议,参与者是否共享一个域名(即是否参加了同一个内部会议)。
会议超负荷这件事情里最大的痛点在于:我们需要开会。我和一些经理谈过,他们甚至承认自己喜欢开会。
“我利用会议收集问题、解决问题或做出决定。”希拉里·弗雷说。现在她在《赫芬顿邮报》(HuffPost)管理着140多名员工,包括我。
《纽约时报》(New York Times)的编辑部主任法拉·米勒认为,合作非常重要。她认为最好的会议是这样的:你和同事有共同的目标,聚在一起解决问题。会议也是一种有效的沟通方式,不必通过没完没了的闲聊或电子邮件逐个传递信息。
还有这一点,米勒发信息告诉我:“我是一个外向的人,喜欢和人们约好时间交流。”
我也一样,虽然承认这一点让我感到痛苦。
好吧,那应该怎么办呢?Reclaim建议在工作场所设立“合作时间”,鼓励员工在一个固定的时段安排会议,这样就不会占用一整天时间。经理们也可以设立“会见时间”,留出时段进行交流。
你还能够在日程表上划出深度工作时间,这样同事就不会打断你。我已经习惯把会议连续安排在一起,我发现从一种工作模式切换到另一种工作模式会导致低效。经理也开始鼓励我们,出门的时候边走边进行电话会议,不必守在Zoom前面。这样也有帮助。
有完美解决方案吗?没有。我们中的许多人还抱怨开会吗?是的。毕竟我们谈的是工作。(财富中文网)
译者:葛云
If you’re looking for another reason so many workers are burnt out lately here it is: Meetings. White-collar workers were stuck in a lot of them before the pandemic. Now with so many of us working remotely, it’s worse.
Professionals were in meetings for 21.5 hours a week in October—more than half a standard 40 hour workweek—compared to 14.2 hours a week in February 2020, according to a report from a startup called Reclaim.ai, which makes a calendar plug-in meant to help organize your schedule. (h/t Protocol, which also reported on the study.)
The meetings make workdays longer, too: Jumping to 8.9 hours from 7.5, according to Reclaim. That’s despite the fact that fewer people are commuting. These meetings are mainly remote, the report found, taking place over Zoom or Microsoft Teams or Google Meet.
“The workday is longer, and it’s not because people are living more flexible lives. That’s not the case,” said Henry Shapiro, cofounder of Reclaim. “Almost the entire increase is driven by this increase in meetings.”
Zach Pardes, 34-years-old, said he stopped working for a consulting firm earlier this year, partly because of the overly intense meeting culture. “The pandemic’s been rough. I’m all about work from home and even hybrid, but I think people lost their minds,” he said.
He’d be in meetings, over Zoom, for most of the day—many added at the last minute to his calendar. “You’d wake up at 6:30 and there’s 20 meetings on your calendar. It’s just not sustainable,” he said. After spending his time in meetings from 9:00 a.m. through around 3:00 p.m., Pardes said he was “fried.”
“They didn’t give you time to do the important work,” said Pardes, who is now vice-president of marketing at Nations Lending.
You can pin some of the blame for the uptick in meetings on the so-called one-on-one—a check-in between just two people, maybe you and your boss. Reclaim found that the average professional has about six of these one-on-ones a week. More than 85% of the one-on-one meetings scheduled were remote, according to the report.
For a lot of us, the one-on-one replaced what used to just sort of happen at the office.
I recall sitting just across from my editor and if I had a question, I’d just, well, talk. Out loud. Or other times, I’d knock on my supervisor’s office door and walk in to chat. Reclaim calls this “organic” meeting.
These days, the process is more convoluted. Calendars fill up with one-on-ones and team meetings. Then sub-group meetings, and cross-team meetings. Don’t forget those new social gatherings that companies pull together that also take place on Zoom or Teams or Meet. Those can be fun, but they also are a lot like...another meeting.
Reclaim’s report looked at anonymized, aggregated data from its 15,000 users. Their system parses natural language and data, like how many people are in the meeting or if the participants all share a domain name (to signal an internal gathering), to figure out what’s what.
The worst part of this meeting overload is: We need meetings. I spoke to a couple of managers who admitted to even liking them.
“I used them to gather information on problems, fix problems or make decisions,” said Hillary Frey, who until recently oversaw more than 140 employees at HuffPost (including me).
Collaboration is really important, said Farah Miller, who is an editorial director at the New York Times. Some of the best meetings are the ones where you have goals to work through with your colleagues, and you get together and solve problems, she said. Meetings are also an effective way to communicate, instead of endless Slacks or emails to spread information individually.
There’s also this: “I also am just an extrovert…” Miller messaged me. “I like having scheduled time with people.”
And while it pains me to admit it: Me too.
Okay, so what to do? Shapiro at Reclaim suggests workplaces set up “collaboration hours,” a designated window when employees are encouraged to schedule meetings, so that they don’t take up entire days. Managers can also do “office hours,” carving out time they’re available to talk.
You can also block out time on your calendar for deep work, so colleagues can’t interrupt. I’ve taken to clumping my meetings together back-to-back, as I find switching from one mode of work to another is less effective. My manager has also started encouraging us to walk and talk—meeting by phone while we walk outside, rather than convening over Zoom. That helps, too.
Are any of these solutions perfect? No. Will many of us still complain about meetings? Yes. This is work we’re talking about, after all.